14 May 2019

6 Advantages of Keeping an Equipment Maintenance Record

Industries like construction and industrial manufacturing rely on machinery to generate revenue. Aside from being mere work tools, these pieces of equipment allow these companies to actually make a profit, so maintaining them in good condition can ensure the success of these businesses.

All responsible maintenance plans need to include an equipment maintenance record. Below, we’ll go over some of the advantages that come with keeping organised maintenance records for your equipment.

Why Give Your Equipment Regular Maintenance?
Whether it’s metal forming machinery or cargo trucks, maintaining your fleet is an essential part of delivering the products and services that you profit from. Regularly checking up on your equipment will help you assess their current state and give you a good idea of how well each piece will perform in the near future.

Some additional benefits that come with regular maintenance include:

Extend the Machines’ Usable Lifespan
Cleaning and servicing your machines on a regular basis can reduce the amount of wear and tear they go through. This, in turn, can extend their usable lifespan and ensure their productivity for years to come.

Avoid Unexpected Repairs
Unexpected repairs can amount to thousands of dollars in the blink of an eye. The majority of these expenses occur because of poor maintenance, so you can avoid any nasty surprises by servicing your equipment regularly.

Increase the Chances of Always Meeting Deadlines
Aside from surprise expenses, a broken machine can also halt your production line and compromise your ability to meet upcoming deadlines. By assessing your machine’s condition and keeping it in good shape you’ll ensure you always meet deadlines.

Now that we’ve gone over the benefits of regular maintenance, let’s take a look at some of the advantages of keeping a detailed record of each servicing.

Prevent Unforeseen Expenses
The more machines you have, the harder it is to make a mental note of the date you last serviced them. This can result in unforeseen expenses such as replacement parts, new machinery, and other costs associated with the repair. A detailed log will help you stay up to date with your repairs and avoid costly mistakes down the line.

One potential solution would be the TakeAIM app, which assigns QR codes to workplace equipment to act as a register. When the QR code is scanned, it opens a checklist – allowing pre-use inspections to be completed and ensuring the machinery is safe to operate.

The ability to spot potential issues before they develop into something more costly is of great importance – whilst the ability to spot trends and plan preventative maintenance in advance of a breakdown can save both time and money. Visit TakeAIM to learn more about the app, or check out independent reviews at Capterra and Finance Online.

Enhance Safety for Your Team Members
Material and financial losses are a pain, but having one of your team members injured is much worse as far as operations go. By keeping equipment maintenance records, you can prevent malfunctions and repair old parts before they cause an accident.

Allows for Easy Asset Inventory
Detailed record keeping means that you have to count, categorise, and label each machine. This will come extremely handy when it’s time to make an inventory of your assets.

Identify the Need for New Machinery
All pieces of equipment have a usable lifespan and the best way to assess their health is to inspect them regularly, which can become an easy task if you maintain an organised servicing log. Increase Resale Value

Regular maintenance can increase your equipment’s resale value, which can be a huge factor if you’re thinking about upgrading. Having a maintenance record can help ensure buyers of its condition and allow them to continue on the same schedule.

Create Efficient Maintenance Schedules
Each piece of equipment requires a specific set of steps in order to service it. Some may take a few hours and others can take most of the day, so knowing when your equipment needs servicing will help your team build efficient maintenance schedules that help improve productivity.

Stay Tuned for More Information!
Staying organised and keeping detailed maintenance records will have a great impact on the performance of your equipment. If you want to pick up more tips or learn more about our services, get in touch today and our team will be glad to help.

Author’s Bio
Kym Wallis, the founding director of Higher Ranking has over 15 years of advertising sales, digital strategy, and business development experience. He is currently working as Digital Adviser for PK Simpson.

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